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Feature for District CIO

Baldwin County School District in Alabama spends $9 million per year on its Digital Renaissance program, which funds MacBook Air laptops for middle and high school students, and iPads for K2 students.

Before 4,450 MacBook Airs were distributed to students, before teachers were equipped and trained on their own devices, before test scores increased and the dropout rate decreased, the Mooresville Graded School District’s digital conversion started with a hard look at finances—one result of which was the elimination of more than 35 teaching positions.

Students in the Orange County School District in North Carolina, above left, have sturdy laptops thanks to a blend of funding from a county sales tax and the district’s capital budget.

Prepare for all expenses

Implementing a 1-to-1 program involves more than just buying or leasing tablets or laptops, notes Terry Haas, chief financial officer of Mooresville Graded School District. District leaders also need to prepare for other costs, including setting up wired or wireless networking, and servers needed to support the additional computers and software. Technology staff also needs to be hired or expanded.

 A teacher is trained to use one of the 700 Asus tablets given to educators in Central USD in Fresno. All of the district’s 15,000 students will get tablets in the 2014-2015 school year.

The rise of 1-to-1 programs has pushed a surge of mobile devices into schools, creating a whole new logistical challenge for district CIOs.

The shift in CIO responsibilities has also trickled down to the rest of the tech team. No longer is it enough to be knowledgeable in computers. IT employees must have strong people skills as well. Here’s what CIOs said they look for:

Just five years ago, a student information system was used to take attendance and add or change grades. The tech director chose one, installed it and, in about two minutes, showed teachers how to use it.

Now, “it’s a portal for teachers to send assignments and for parents, students, and teachers to communicate with each other,” says Melissa Tebbenkamp, director of instructional technology at Raytown Quality Schools in Missouri.

At Batavia Public Schools in Illinois, administrators gather with CIO Anton Inglese. From left to right, Kris Mon, assistant superintendent of finance; Superintendent Lisa Hichens, Inglese, and Steve Pearce, assistant superintendent for human resources.

WANTED: CHIEF INFORMATION OFFICER: Looking for a technology expert, experienced with Mac and PC; servers; mobile technologies—including smartphones, tablets, laptops, and netbooks; coding; and helpdesk. Must be a strong people person and a great communicator, coach, and teacher, used to juggling multiple projects simultaneously, a team player, and always willing to pitch in. Comfortable in a fast-paced environment. People who have one way of doing things need not apply.

In the Napa Valley Vintner’s Adopt-a-School program, Vineyard 29’s owner, Chuck McMinn, takes part in West Park Elementary School’s Jog-a-thon last October. Vineyard 29 sponsors each student in their runs.

Superintendent Barbara Nemko of the Napa County Office of Education in California approached the Napa Valley Vintners Association about a decade ago to see if its members would participate in an adopt-a-school program. The vintners, a logical partner as the region’s key employers, were receptive.

Winery owners and school principals arranged for employees to tutor elementary school students, organized field trips to wineries, and hosted wine-and-cheese receptions for teachers. “We left it up to them,” Nemko says. “That worked out pretty well over the years.”

Judy Preston, standing, Brevard County’s associate superintendent for financial services, started energy-saving tactics after realizing the district was spending too much.

The Brevard County Public Schools in Florida has instituted energy-saving measures that have cut electricity costs by almost $4 million—or by 25 percent. In upstate New York, the Beaver River Central School District has a plan that could save and restore teacher jobs. And the Kent School District outside Seattle is discovering that it can afford to do more to maintain aging buildings.

Geographic information systems data, or GIS, is making districts smarter about everything from safe walking routes to enrollment. A geographic data analysis program, developed by GuideK12, lets schools pinpoint students’ homes to determine the safest routes for large groups of kids walking from the same neighborhood.

Elementary school students from Pulaski Community School District in Wisconsin learn about photography with iPads during summer school.

Visit the classrooms of Burlington High School in the Burlington (Mass.) Public School District and you’ll see the school’s two-year-old 1-to-1 iPad initiative in action. Some students might be taking notes using Evernote, rather than pen and paper. Others may be translating and recording first-aid terms for a Spanish lesson. A music class could be rehearsing with the Garage Band app.

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